Kay County Detention Center

If you need information about a detainee that is housed at this facility, you may call (580) 362-3393, 24 hours a day. When you call, please have the individual’s biographical information ready, including first, last and hyphenated names, any aliases he or she may use, Administrative File Number (A Number), date of birth and country of birth.

Detainees cannot receive incoming calls. If you need to get in touch with a detainee to leave an urgent message, you must call (580) 362-3393 and leave the detainee’s full name, Administrative File Number (A Number) and your name and telephone number where you can be reached. The detainee will be given your message.

Immigration Court

For information about a matter before the immigration court, you may call 1-800-898-7180 to speak with them directly. Applications for relief from removal and other applications requested by the immigration judge must be filed directly with the immigration court.

Board of Immigration Appeals (BIA)

For information about a matter before the Board of Immigration Appeals (BIA), you may call (703) 605-1007 where you can obtain automated information or speak with a live representative during office hours.

Click the link for a list of pro bono representatives nationwide who might be able to assist you.

To Post a Departure or Delivery Bond

Delivery bonds are posted when a person has been taken into ICE custody and placed into removal proceedings while in the United States.

Post a Bond

If you wish to post a bond for an alien who is currently detained by ERO, please visit www.ICE.gov/bonds and select “Click Here to Post a Bond.” When making a bond payment, you may be asked to certify whether you are a U.S. citizen, lawful permanent resident, or currently in immigration proceedings.

Other Legal Access Related Communications

Requests for case information pertaining to detainees at the Kay County Detention Center be sent to Chicago.Outreach@ice.dhs.gov. Please note that this mailbox does not accept applications for Stay of Removal or Case Appeals.

Sending Non-Confidential Messages to Detainees

This facility has tablets. You can access information on how to send a non-confidential message at: (580) 362-3393, leave a message with call back information.

Contacting the Deportation Officer

To ascertain the identity of your client’s Deportation Officer and/or case information should be sent to KAN-DETAINED@ice.dhs.gov. Please note that a G-28 must be on file for any information to be disclosed.

Submitting a G-28

G-28s filed on behalf of detained aliens at this facility can now be accepted through the online platform ERO eFile. Facility staff will not have access to ERO eFile at this time; legal representatives should download copies of their submitted G-28 for any in-person or remote legal visit.

Friends and Family Visits

ICE detainees are allowed one (1) hour of visitation per week and can be divided into two (2) 30-minute visits. The visitation days and hours (Central Time) are listed below.

Monday – Saturday: 9 a.m. – 2:30 p.m. CST

Please call (580) 362-3393 to schedule an in-person visitation. Visitation must be scheduled at least one business day prior to the desired visitation date.

Virtual Friends and Family Communications

To place money on an detainee account for phone minute usage, please call City Tele Coin at (318) 746-1114 or visit https://www.citytelecoin.com/.

Attorney Visits

The visitation days and hours (Central Time) for legal representatives are listed below.

Monday – Friday: 8 a.m. – 4 p.m. CST

Appointments requested outside of the hours above may be granted on a case-by-case basis if there are extenuating circumstances. A list of pro bono (free) legal organizations will be posted in all detainee housing units and other appropriate areas. This list shall be updated quarterly. If a detainee wishes to see a representative or paralegal from that organization, it is the detainee’s responsibility to contact them for an appointment

Virtual Attorney Visitation | Video Teleconferencing

All appointments for virtual legal visits or phone calls should be made 24 hours prior to the desired appointment time. Appointments are scheduled from 9:00 a.m. to 2:30 p.m. and are in 30 to 60-minute increments. All appointment scheduling is contingent on availability. Legal representatives are not limited on the number appointments requested, but are permitted no more than one 60-minute appointment in a single day.

The same guidelines for in-person attorney/client visits will apply to VTC meetings and legal calls. Only legal representatives, legal assistants, and interpreters will be allowed; no family or friends of the clients are permitted. The attorney and/or his/her agents may contact outside interpretation services during the call or session. The sessions will be confidential; a visitation officer will be stationed outside of the confidential room to ensure security by standing out of earshot but within eyeshot. The officer will knock 5 minutes before the cut off time.

The preferred way for legal representatives to request video teleconference (VTC) meetings or confidential legal phone calls with their clients or prospective clients is via email to: vtc.assistant@kaycountydc.net. A reply will be sent with a confirmed date and time. Legal representatives may also schedule VTC meetings or calls via telephone at (580) 362-3393. Please see the flyer for details.

The information provided should include:

• Legal representative’s full name
• Legal representative’s contact information, including phone number(s), email address, and Microsoft Teams, Skype, Zoom, & Meet account information
• Detainee’s name
• Detainee’s Administrative File Number (A Number)
• A few proposed times/dates for the requested virtual legal visit
• A scan of the legal representative’s government issued identification
• A scan of the legal representative’s identification or documentation reflecting their status as an active legal representative, such as a state bar card, attorney license, paralegal license, or similar legal status.
• A scan of the attorney’s DHS Form G-28 (unless this is a pre-representational)
• If a legal assistant is the only legal representative to join the call, the email should also attach a letter of authorization on the firm’s/organization’s letterhead and a scan of the assistant’s identification.

Electronic Exchange of Legal Documentation

When timely communication through the mail is not possible, the facility administrator may, in his discretion, allow for a reasonable amount of electronic written communication by means between the detained alien and their designated legal representative.

Faxes/Emails sent by Legal Representatives to the attention of Detained Aliens

Legal representatives can send legal correspondence to vtc.assistant@kaycountydc.net. Please note that legal representative should include a cover letter that includes the following:

• Detainee Full Name
• Administrative File Number (A Number)
• Sender’s Return Fax Number
• Total number of pages sent
• Notate the correspondence is “Legal Mail”

The documents will be inspected for contraband, but not read. The legal mail will be delivered to the detainee. All legal electronic communication requests will be processed during normal business hours Monday through Friday 8 a.m. to 4 p.m. CST, excluding holidays.

Consular Visits

Consular officials may meet with their detained nationals at any time. It is requested that prior arrangements be made with an ICE Officer to the extent possible, and that consular officials bring appropriate credentials when they come to the facility. The ICE Officer for this facility can be reached by contacting the Kansas City, MO detained unit via email at EROKansasDetained@ice.dhs.gov.

Clergy Visits

Clergy may visit detainees at any time, but must make prior arrangements with the Chaplain’s Office.

Visiting Restrictions

• Adult visitors must present a valid, verifiable government-issued identification card to enter the facility.
• Minors who are visiting the facility must be accompanied by an adult guardian (18 years or older). Minors must not be left unaccompanied in the waiting room, visiting room or any other area.
• All family or other social visits are non-contact.
• No firearms or weapons of any kind are permitted in the facility.
• If visitors are or appear to be intoxicated, visitation will not be allowed.
• All visitors are subject to search while in the facility.
• Visitors are not allowed to pass or attempt to pass any items to detainees.
• Visitors are not allowed to carry any items into the visitation area. Search Procedures (prior to or during all visitations).

All individuals requesting admittance to the facility or the visitation area are subject to a pat-down search of their person, an inspection of their belongings, and a metal scan search. Individuals refusing to cooperate with a reasonable search will not be admitted. No firearms or weapons of any kind are permitted. No electronic devices (cell phones, pagers, radios, etc.) are permitted in the secure areas of this facility.

Commissary Funds

To place money on an inmate’s account for commissary use, please visit www.orders.tigercommissary.com. Detainees may also receive funds via United States Postal Service money orders. Please use the address listed below and reference the detainee name plus last four digits of the Administrative File Number (A Number) on the money order. If detainees receive funds in the mail, they will be taken to the processing area for the money to be placed into their account. The processing officer will provide a receipt for all funds received. Detainees are cautioned not to have cash sent to them in the mail.

If detainees receive funds in the mail, they will be taken to the processing area for the money to be placed into their account. The processing officer will provide a receipt for all funds received. Detainees are cautioned not to have cash sent to them in the mail.

Telephone Call Funds

To place money on an detainee account for phone minute usage, please call City Tele Coin at (318) 746-1114 or visit https://www.citytelecoin.com.

Postal Mail

Letters sent to detainees must be addressed as indicated below, and must include the sender’s name and address. To enhance the safety of the facility, all incoming mail is subject to screening for contraband. The mail is not read upon opening, only inspected by the delivering officer. Detainees may send mail from the facility. Detainees may seal their outgoing letters and place them in the provided receptacle. All incoming mail will be delivered to the detainee.

When detainees depart the facility or are transferred to another facility, only their legal mail will be forwarded to them. General correspondence will be endorsed "Return to Sender" and returned to the post office.

The address to send postal mail to the facility is:

Kay County Detention Center
C/O Detainee Name, last four digits of the Administrative File Number (A Number)

1101 West Dry Road
Newkirk, OK 74647
(580) 362-3393

A detainee may receive items that are determined to be of necessity for the sole purpose of travel or release from agency custody with approval of the ICE Deportation Officer.

Note that detainees being removed from the United States are allowed one small piece of luggage. If a detainee does not already have baggage, one 40 pound bag can be sent/delivered to him/her after receiving approval from Supervisory Detention and Deportation Officer. Please be advised that for security reasons, no electronic devices (cell phones, electric razors, laptop computers, radios, etc.) will be accepted.

Before sending packages to detainees, contact the Kansas City, MO detained unit via email at EROKansasDetained@ice.dhs.gov

Detainees may send mail from the facility. Outgoing mail will be routed to the proper postal office within 24 hours of receipt by facility staff. A mail pick-up and delivery schedule are posted in all housing units.

Detainees are allowed to purchase stamps for use. Generally, there is no limit to the amount of correspondence detainees may send at their own expense. Indigent detainees (those who have no means of financial support and no funds in their facility account) will be provided postage allowance at government expense.

The facility has a responsibility to protect the privacy and other rights of detainees and members of the staff. Therefore, interviews will be regulated to ensure the orderly and safe operation of the facility. Ordinarily, live television or radio interviews will not be permitted in the facility. For media inquiries about ICE activities, operations, or policies, contact the ICE Office of Public Affairs at ICEMedia@ice.dhs.gov.

Personal Interviews

A news media representative who desires to conduct an interview with a detainee must apply in writing to the Dallas Field Office, Enforcement and Removal Operations, indicating familiarity with an agreement to comply with the rules and regulations of the facility as provided to that person by staff.

Detainee Consent

A detainee has the right not to be interviewed, photographed, or recorded by the media. Before interviewing, photographing, or recording the voice of a detainee, a visiting representative of the media must obtain written permission from that individual.

All FOIA and Privacy Act requests must be submitted on form G-639 (Freedom of Information / Privacy Act Request) or in letter format. All requests must contain the original, notarized signature of the subject in question. Please complete the form G-639 thoroughly and if writing a letter, be sure to include the full name, any other names used, date of birth, place of birth, Administrative File Number (A Number) of the alien you are seeking information about, as well as your full name, address, and telephone number, so that we may contact you if we have any questions.

Mail your FOIA or Privacy Act request to:

U.S. Immigration and Customs Enforcement
Freedom of Information Act Office
800 North Capitol Street, NW, Room 585
Washington, D.C. 20536
Phone – 1 (866) 633-1182
Email – ICE-FOIA@dhs.gov

We strive to provide quality service to people in our custody, their family, friends, and to their official representatives. If you believe that we have not lived up to this commitment, we would like to know. If we have met or exceeded your expectations, please let us know that as well. To comment on the services provided at this office, please write to:

Assistant Field Office Director, Enforcement and Removal Operations
U.S. Immigration and Customs Enforcement
11125 North Ambassador Drive, Suite 100
Kansas City, MO 64153
(816) 880-5000

If you feel that an ICE employee or contract services employee mistreated you and wish to make a complaint of misconduct, you may:

Contact the Field Office Director:

Field Office Director, Enforcement and Removal Operations
U.S. Immigration and Customs Enforcement
101 W Ida B Wells Drive, Suite 4000
Chicago, Illinois 60605
(872)-351-3990

Write the Office of Professional Responsibility:

Director, Office of Professional Responsibility
U.S. Immigration and Customs Enforcement
500 12th Street, SW
Suite 1049
Mailstop 5099
Washington, DC 20536-5005

Contact the ICE OPR Integrity Coordination Center (ICC):

1-833-4ICE-OPR
ICEOPRIntake@ice.dhs.gov

You may also contact the Department of Homeland Security, Office of Inspector General:

DHS Office of Inspector General/MAIL STOP 0305
Attn: Office of Investigations - Hotline
245 Murray Lane SW
Washington, DC 20528-0305
Call: 1-800-323-8603
Fax: 202-254-4297